•    Based in MT Wellington, Auckland
•    Comprehensive Health Insurance.
•    Life & Disability Cover
•    Generous KiwiSaver Contributions. 
•    Enhanced Parental Leave. 
•    Birthday Leave. 
•    Long Service Rewards. 
•    Career Advancement Opportunities. 
•    Be a part of a Great Team.
•    Full-time, permanent contract with a minimum of 40 hours guaranteed per week 
•    Monday – Friday

About the Role

Looking for a role where no two days are the same? We're seeking a friendly, professional, and highly organised Office Administrator to join our team and create outstanding experiences for our staff, visitors, and stakeholders.

As the first point of contact for our business, you'll play a key role in keeping our Head Office running smoothly while delivering exceptional customer service and creating a welcoming environment for everyone who walks through our doors.

This is a full-time, permanent opportunity based at our Head Office, where you'll be an integral part of a supportive and collaborative team.

The successful candidate will work on key responsibilities like:

•    Manage front-of-house services, including reception, visitor management, phone enquiries, mail and courier coordination.
•    Coordinate office facilities, stationery, kitchen, cleaning supplies, meeting rooms and general site presentation.
•    Administer EV charger bookings, pool vehicle scheduling, building access cards and support office travel arrangements.
•    Coordinate contractors, service providers, staff uniform orders and catering for meetings and functions.
•    Maintain vendor setup, credit applications, purchase orders and invoice processing through Codex, Ydigit and Basware.
•    Process invoices for designated business units and ensure accurate allocation and payment workflows.
•    Provide administrative support to the Finance, Procurement and Logistics teams, including ad hoc project and office support.

Qualifications and Skills

•    A Certificate in Business Administration or similar post-secondary qualification is required but not necessary.
•    Finance background advantageous 
•    Time management & organisation skills, the ability to multitask, prioritise and manage time effectively
•    High level of verbal & written communication skills.
•    Ability to address client and visitor needs with a proactive approach. 
•    Sound people and customer service skills with the ability to remain polite and calm under pressure.
•    Intermediate knowledge of Microsoft Office Suite.
  

Who are we?

VINCI Energies brings together global expertise and local understanding to design, build and maintain essential infrastructure across New Zealand. Operating within energy, industry, building solutions (and digital technology) sectors, we create bespoke innovative solutions that help organisations improve performance and move towards a more sustainable future.

Through our global network of leading brands: Omexom, Actemium, Building Solutions (and Axians), we combine specialised knowledge and skills to deliver integrated, resilient, safe and future-ready outcomes. We are powered by our people, relationships and local business heritage, while being supported by the strength and resources of a global network.

How to apply

If you like the sound of what we’re offering and think you are the right person for the job, we’d love to hear from you.  Hit the 'apply' button below.  Applications close on Monday 26 October 2026. 

Please note, that only candidates with the right to live and work in New Zealand will be considered for this role.

According to the Harvard Business Review, men typically apply for jobs when they meet only 60% of the qualifications, whereas women and individuals from underrepresented groups usually apply only if they meet all the criteria. We're not just about checking boxes, so if you believe you have the skills but don't meet every requirement listed, please reach out if you would like to find out more, we'd love to talk with you.

Come join our amazing team and be a part of the pioneers in energy transition.